intranet and extranet

  Intranet

According to peter Auditore, an intranet represents a new way of solving businesses problems by facilitating  efficient information management, resource sharing and workplace collaboration.

According to Steve Gillilanda an intranet is a powerful paradigm for sharing information across the company.

Is an internal, private website aimed at an organization’s internal staff. based on internet. Is simply a website within your company networks that only employees can access. For example a business may create an intranet to allow employees to securely share message and files with each other. Intranet serves many different purposes, but their primary objective is to facilitate internal communication.

Intranet was born as a response to the organization needs opted to build websites within the internal network protected by their firewalls. Is also a private version of the internet, in which organization is responsible to maintain the content solely for the staff.

  Internet website are aimed at the public at large and intranet is aimed at a controlled set of users. Intranet includes content and information that is only of use and values for the members of the organization. The major need for intranet is for security, privacy and controlled access. Much of the information is private that is intended to use only within an organization or only by certain staff, when an organization needs to communicate solely to the staff. Companies use intranet to share a wide range of information. For example provide new employees with quick access to information about the company’s structure, policies and operation as well as training.

One of the key advantages of an intranet is the broad availability and use of software applications unique to the needs of corporations.

Extranet

 According to Gary C (1993)Refers to the application and services that are intranet based and use extended, secure access to external users or enterprises. This access is usually accomplished through password, user and other application level security. It is an extension of two or more intranet strategies with a secure interaction between participant enterprises and their respective intranets.

An extranet is an extension of the information system of the company to its partners located outside of the network. It involves some combination of corporate, public and private intranet using world wide web technology to facilitate communication with the corporations suppliers, customers and associates.

An extranet allows customers, suppliers and business partners to gain limited access to company’s intranet in order to enhance the speed and efficiency of their business relationship.

It can also be an extension of the information system of the company to its partners located outside of the network. Helps link selected resources of the intranet of a company with its customers, suppliers, or other business partners. Here customers access sales and product information, students may access to their records and assignments.

Extranet is powerful tool because they let business share resources on their own private networks over the internet with suppliers, vendors, business partners or customers. Extranet they are typically used for supporting real- time supply chains, for enabling business partners to work together.

The importance of extranet and intranet in corporate communication.

Helps create mutual relationship with outsiders. Include customers, suppliers, and distributors through because they will feel loved and cared by the organization. That, they are part and parcel of organization’s vision and mission. So it will be easier to manage the activities with held by the organization.

Easy access information for example student can access their records and assignments also customers can access the cost and product information.

Through intranet and extranet it’s possible to create an information system at a low cost. Its maintaince and updating with client workstations operating with free navigators, with real time. All communication activities will be managed and organized to all external and internal publics. They will have access to whatever resources they need to see and implement what to do.

Easily sharing of information: you can easily publish and share information through web technology. The software can be readily learned and used to develop and post documents to appropriate locations for ease access and maintaining the information.

Cost ineffective: intranet are very cheaper to operate because they use IP protocol infrastructure. So application development and support are cheaper. If most people in the organization are familiar with internet software and how to use it there and trained how to use it will reduce the cost of an organization. When staff can access information at any time helps corporate officer to manage all the communicate activities held.

Maintaining the information: since the information resides in a single location. That is a small set of defined locations. The information will be accessed to the members concerned. Through corporate communicate will be able to know what type of resources are needed in that location.

Easy monitoring use: nature of the technology allows relatively simple monitoring use. The system gives staff freedom of moving and has necessary flexibility to provide connections to the organization networks from any location and at any moment.

BY MWORIA ANGELA

BAPRM 42642